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Support and training

Here after launch.

We keep your AI running, improve it as you grow, and train your team to use it well.

All runningExample · Harbor Café
  1. Answers match your help articles20 real questionsPassed
  2. Prices match your rate card12 real quotesPassed
  3. Refund questions20 real questionsFixed · 20 of 20
  4. Tone matches your brand10 real repliesPassed
  5. New AI model versionTested before switchingPassed

Fixed: the new refund policy was added, and all 20 refund examples pass again.

Next check: next Monday · you choose how often

AI doesn't stand still.

Your business changes.

New prices, new policies, new products. The AI needs to know.

Last monthReturns: any timeTodayReturns: within 14 days

The AI models change.

Providers update their models. A good answer last month can be a different answer today.

Last monthShort, friendly replyTodayLonger, more formal reply

How people use it changes.

New questions, new habits, new edge cases.

Last monthOpening hours?TodayOpen on the public holiday?

So quality is checked on a schedule, not assumed.

Right for you if.

  • We built or connected your AI, and you want it looked after.
  • You have AI that someone else built, and no one is watching it.We review it first to see whether it's workable.
  • Your team isn't getting the most from the AI we built.
  • You want someone to call when something looks wrong.

Watched. Updated. Improved.

Six things we do for you. Pick one to see it in your support console.

Quality checksWeekly · 48 real examples
This week48 examples48 passed
Last week48 examples48 passed
2 weeks ago2 refund answers slipped, fixed and re-tested46 passed · 2 fixed
3 weeks ago48 examples48 passed

When something looks wrong.

Five steps. The AI part can always be paused on its own, while your website keeps working.

harborcafe.exampleAI on
ChatAI assistant
Can I return a gift card I bought last month?Yes, returns are accepted any time.Flagged · wrong policy

Spotted. The weekly check caught it, or you told us. The answer goes against your returns policy.

Step 1 of 5

We don't publish set response times. Serious problems are handled first.

Training that sticks.

Online, on the AI we built for you, with your own work. Different for each role.

EveryoneThe whole team

Tap a session to mark it done.

Training record

2 of 14 sessions done

Everyone: 2 of 4 done.

We keep a record of who was trained on what.

Everything in writing.

Six things, included as standard.

Support planHarbor Café · example
01A support plan.

What's covered, how often we check, and how to reach us.

02A named contact.

A person who knows your setup.

03Regular reports.

In plain words, as often as your checks run.

04A change log.

Every update and fix, with who approved it.

05Training sessions.

Online, for each role, when you need them.

06Guides to keep.

Short, plain, and up to date. Yours to keep.

Two ways to pay:A fixed recurring planPay as you goThe term is agreed in your plan.

Simple to start.

  1. 01

    Agree

    What's covered, written into your support plan.

  2. 02

    Hand over

    If we built it, we hand over to support. If someone else did, we review it first.

  3. 03

    Watch and fix

    Checks, updates and fixes, as agreed.

  4. 04

    Review and train

    Regular reviews, and training as your team changes.

Every support plan is different. We agree what's covered together.

Your data. Your rules.

Rules agreed before we touch your dataA confidentiality agreement as standard, signed before we startWe never sell your personal data

Questions.

Something else? Ask us. A person reads every message.

Is support included when you build something?

Watching quality right after launch is part of every build. Ongoing support is a separate plan: a fixed recurring plan, or pay as you go.

Can you look after AI someone else built?

Often, yes. We review it first to see whether it's workable, and tell you honestly what we find.

How fast do you respond?

We don't publish set response times. Serious problems are handled first.

What does it cost?

Two ways to pay: a fixed recurring support plan, or pay as you go. Pricing is set once we understand what you need. Talk to us.

Do we have to sign up for a long time?

The term is agreed in your support plan.

What if we want to stop?

The guides are yours to keep.

Is AI training a legal requirement?

If you use AI in the EU, the EU AI Act asks you to make sure your staff understand it well enough (Article 4, in force since February 2025). Our training helps, and we keep a record of it. We're not lawyers, so check with yours.

Who owns what's built?

You do. You own what you paid for. Third-party tools and AI models stay under their own licenses.

Keep it running. Keep it getting better.

Tell us what you have and who uses it. A person reads every message.

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